Automation & AI for distribution and wholesale

At a distributor, margin lives in the details: an order typed in late, an outdated price list, stock that doesn't match the warehouse. And a good part of the day goes into moving information by hand: from email to ERP, from ERP to Excel, from Excel to the client.

What we automate at a distributor

• Order intake: orders arriving by email, PDF or Excel are read and posted into the ERP on their own; the sales team reviews exceptions instead of typing.
• Supplier invoices: extraction, validation and matching against order and receipt — our invoice automation guide explains how.
• Stock and price lists: the prices and availability you publish (or send to clients) update from the ERP, not from a manual copy.
• Client notifications: order confirmation, delivery status and invoicing, without "can you confirm it arrived?" calls.
• Business dashboard: sales by client and family, rotation and stock-outs in an up-to-date dashboard.

Where we start

Almost always with order or invoice intake: the highest-volume, most repetitive processes. A free 30-minute audit of your real flow lets us tell you how many hours are at stake. Then a 4-week pilot at a fixed price, measured before and after — that's the Caelion Method.

Our experience

This team comes from building data and automation systems in consumer goods, component distribution and large-scale e-commerce — chains where one order error multiplies by thousands. That's experience from our professional careers, not from Caelion projects; the same approach works at a mid-sized distributor, with tools sized to fit.